Video Tutorial
Video Transcript
Video Transcript
Scroll down past the billing information and you'll find Payment Audits. This is an internal notes section for your team. Any action taken on this payment — customer updates, refunds, status changes — is automatically logged here with a timestamp and the team member who made the change. You can also add your own notes manually. I'll type "this is a test" in the text field and click Add Note. This is great for keeping internal context on a payment — why a refund was issued, any patient communication notes, anything your team needs to know about this specific transaction.
Quick Steps
Open the Payment Details page for the payment
Scroll down past the billing information to the Payment Audits section
To add a note: type in the text field and click Add Note
Understanding Payment Audits
Automatic activity log
Every action taken on a payment is recorded automatically, including:
Customer linked or updated
Refunds processed
Status changes
Each entry shows what happened, who did it, and when — giving you a full audit trail without any manual effort.
Manual notes
Any team member can add a free-text note to a payment at any time. Common uses:
Documenting why a refund was issued
Recording patient communication related to the payment
Adding context for other team members
Important Note: Payment Audit notes are internal only — they are never visible to customers.
Need Help? Contact Prahsys Support at [email protected] or call 1 (833) 222-6834.
