Learn how to open any payment and read its details, from the amount and status to every transaction, and how to add a customer to a payment.
What This Video Covers
Opening a payment — Find a payment in the Payments list, which shows the period in the date switcher. Learn more →
Reading its details — The amount and status, the receipt and refund buttons, Payment Information, Transactions, Customer, Billing Information, and Payment Audits. Learn more →
Adding a customer — Link a customer to a payment that doesn't have one.
Support — Message our team from the chat bubble in your dashboard. Learn more →
Video Transcript
Video Transcript
Welcome to Prahsys Tutorials. In this tutorial, you'll learn how to view a payment's details: open a payment, read its details, and add a customer to it.
To find a payment, click Payments in the sidebar. Payments lists every payment in the period the date switcher shows. To find one, use the search bar. Pick what to search by, such as the amount, description, or customer name, then type. Click a payment to open it. You can also open one from the lists on the Payments Overview.
At the top are the amount, the payment's status, and its description. Next to them are Print Receipt, Send Receipt, and Refund. Refund only appears while there's money left to refund. Payment Information lists the payment ID, your merchant ID, the date of the payment, and when it was last updated. On the right, Transactions lists every charge and refund on this payment, newest first. Each one shows its type, whether it succeeded, the amount, the terminal, and its settlement status. Customer shows who paid: their name, email, phone number, and date of birth. To change these details, click Update Customer. Further down, Billing Information shows the card or bank account used, and Payment Audits keeps a history of changes and your team's notes.
If a payment has no customer yet, you can add one. Click Add Customer. Enter the customer's email, and click Search. If they're already one of your customers, their details are filled in and saved to the payment. If not, fill in their first and last name, phone number, and date of birth, then click Add Customer. That's how to view a payment's details in Prahsys. If you have questions, click the chat bubble in the bottom corner, then Send us a message. Our support team is happy to help. Thanks for watching Prahsys Tutorials.
Quick Steps
Open a payment
Click Payments in the sidebar. The list shows every payment in the period shown in the date switcher.
To find a payment, use the search bar. Choose what to search by (Amount, Description, ID, Customer name, or Customer email), then type.
Click the payment to open its details. You can also open a payment from the lists on the Payments Overview.
Read its details
Header — The amount, the payment's status (such as Captured, Refunded, or Declined; cash and check payments show Cash or Check), and its description. After a refund, the amount shown is what's left, and Requested shows the original amount.
Print Receipt and Send Receipt — Print or email a receipt. Learn more →
Refund — Appears only while there's money left to refund. Cash and check payments can't be refunded here. Learn more →
Payment Information — The payment ID, the Order ID (for payments from an order), your merchant ID, the date of the payment, and when it was last updated. After a refund, it also shows Amount Requested and Amount Captured (what's left after refunds).
Transactions — Every charge and refund on the payment, newest first. Each shows its type, whether it succeeded, the amount, the terminal, and its settlement status.
Customer — The customer's name, email, phone number, and date of birth. Click Update Customer to change them.
Billing Information — The card or bank account used.
Payment Audits — A history of changes to the payment, plus your team's notes. Learn more →
Add a customer
Open a payment whose Customer section reads No customer linked to this payment, and click Add Customer.
Enter the customer's email (the only required field) and click Search.
If they're already one of your customers, their details are filled in and saved to the payment right away.
If not, fill in their first name, last name, phone number, and date of birth, then click Add Customer.
Quick Tip: Once a customer is linked, their email is filled in when you send a receipt, and the payment appears in that customer's Customer Payments list.
Need Help? Contact Prahsys Support at [email protected] or call 1 (833) 222-6834.
